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Meeting Rooms

Things to Consider While Searching for Meeting Rooms in Dubai

Finding the right meeting rooms in Dubai is a cumbersome task as the city has got a huge inventory of world-class meeting and conference venues. However, the repository might be full of excellent options, but when it comes to finding the right one that meets your specific needs, you will need to be very cautious while searching. It is said; ‘the first impression is the last one’, means you must make all the arrangement perfectly so that it does not leave any bad impression in the minds of your guests. It is not just about how the venue looks, and what services you get there, but several factors impact the overall satisfaction of the attendees. Small mistakes like, choosing a location difficult for all guests to commute to or find a place that has no open space can risk your business in the long run.

If you do not wish to miss out on a golden opportunity, then you will need to follow a few things that help you in searching for a perfect venue for your meeting and conference in Dubai.

Here are some factors that you must consider before renting a meeting room in Dubai:-

Have You Assessed the Atmosphere Around the Venue?
Many might miss this, as it is not easy to gauge the atmosphere of a venue in a short visit unless it is either completely peaceful or very appalling. So, make sure you visit the place quite some time at different periods of a day for several days to get the feel. The atmosphere of a place is a very crucial factor in making an event successful. The place must not be very congested from all sides, and there must be enough natural light and a lot of breathing space both inside and outside. Also, check for greenery, it makes the surroundings look lively and refreshing. Natural lights, greenery creates a calming and relaxing atmosphere.
Moreover, used warm colours in the décor and keep everything minimalist to maintain the decency of the occasion to make your meeting more productive and less stressful.

 

How Easily Accessible is Your Location?
Location of the venue is one of the key factors that you must not take casually. A fantastically organised meeting would turn sour if your attendees find it tiring to reach your venue location on time. So, it is crucial that you choose a location that is easily accessible from all the important parts of the city so that your guests do not find difficulty in travelling there. In Dubai, some premium locations are Downtown Dubai, Business Bay, Dubai Marina, Palm Jumeirah. However, you can make your choice as per your convenience, that is the location that best suits your guests in the meeting. Avoid congested streets, remote localities, venues that are far away from airports or rail/road terminals and have access to parking as well (for those who choose to drive in). Ensure that whatever venue you select it has well-connected public transport facilities.

Did You Check Your Priority List for the Event?
How will it be if you realise in the middle of the meeting that the venue does not have desirable internet connection speed or the projector is defective, or there is no audio device in the room? Not only you, but even your attendees will feel bullied in this situation. Therefore, it is essential that you make a priority list of the necessary things that you would require in the meeting. When you go out searching for a venue, then you know what exactly you need to check before signing the contract. Check for every single item that is available and ask for what you cannot find and if that can be arranged for you. The large whiteboards, fast internet speed, audiovisual devices, on-site tech support, well-equipped desks and seating, catering and beverage, filtered water, proper ventilation, flawlessly working AC/blowers, microphones, projectors, monitors and more.

Is it Spacious Enough to Accommodate Your Guests?
Whether your venue is well-arranged or not, depends on how well your guested are served there. Is there enough space for a comfortable stay of your guests? What is the seating arrangement like? How relaxing are the seats? Can the venue seat everyone comfortably in the room that you have invited? Find your space as per the number of invitees. Your visitors must not feel uncomfortable, suffocated, and unwanted. There must be enough breathing space in the room and outside.

 

Conclusion
Select a meeting room in Dubai that would leave a lasting impression in the minds of your attendees. It is important that your guests feel good and spend some very good time without any hassle right from travelling to the venue and back.

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